Planning a large group event, like a destination wedding, can be intimidating when you have to decide between a contracted room block and a flexible group.
This may even be the first time you’ve ever heard these terms.
You just want all your guests staying in a central location because you know it’s essential to the ease and enjoyment of yourself and your guests.
It allows everyone the opportunity to be together, get to know each other’s family and friends and makes transportation planning easier too.
Coordinating travel arrangements for your group requires careful planning and consideration.
To ensure the best fit, there are two distinct options to accommodate your type of group, the number of guests you have, and the flexibility of travel schedules.
Traditional Group Travel
Contracted Room Block
A traditional group is a great option for guests on the same itinerary.
The perks of this type of group include flexible payments and cancellation policies for the entire group along with other general group contract benefits.
But is this type of group best for your group?
Traditional groups typically consist of:
- 20 or more people
- 10 or more rooms
- Contract for a block of rooms
- Set resort prices for all guests with pre-reserved block inventory
- Group discounts are typically available
- Guests can choose varying lengths of stay, the entire group isn’t bound to a certain number of nights, except for 3-night minimum stay requirements.
Flexible Groups
Flexible groups are best for small groups of 10 or more people that may need 5 or more rooms.
They offer a lot of flexibility to a group, hence their name, who are vacationing together at the same resort.
Guests can choose their travel dates, flights, and length of stay and can be traveling from different cities.
- No group contract is required
- A group code is issued so that the resort will see them as part of the group
- Every booking can be customized to the individual needs of the traveler
- Pricing is NOT set in stone
So, there you have it, the key differences between a contracted room block and a flexible group.
Don’t worry if you’re still not sure which option is best for your group, I’ll help you out!
Contact us today to get started.
